Avoid most common emailing mistakes in Outlook

Outgoing Email Checker for Microsoft Outlook 2016, 2013-2007


Every now and then you hit the Send button in Outlook, only to realize that you used the wrong account, forgot to attach a promised file and didn't add your supervisor to the CC line. Such mishaps "upset" your managers and can even ruin your career. You just want to stop wasting time on checking each outgoing email before sending.


Outgoing Email Checker for Outlook scans your messages before they are sent to make sure all your conditions are met. If any of the rules you create is broken, it will notify you.

Automatically check Outlook emails for certain conditions before sending them.

Outgoing Email Checker key features

See your rules and their descriptions on the add-in window.

If you use Outlook as the main tool for business correspondence and you are likely to make some common email mistakes, this tool will be your trusted assistant.

  • Remember to add attachment if the email contains certain words
  • Avoid sending oversized emails
  • Make sure your message contains proper closing and salutation
  • Avoid using impolite words
  • Make sure you use the correct account
  • Make sure you fill CC or BCC lines when necessary
  • Turn on the Reply All alert

Outgoing Email Checker in detail

Create a rule from scratch or use a template.
Select conditions for checking your email before sending it.

This helpful reminder add-in will prevent most common emailing mistakes. Outgoing Email Checker scans your messages for the conditions you define and prompts you to make the necessary improvements before sending. All you need is to create rules and enjoy professional well-timed correspondence.

This Outlook tool is compatible with all Outlook versions from 2007 to 2016 and you can install it on Windows 8/7, Vista, and XP. You can easily work with it if you have Server 2003-2012. Terminal Server setup is available as well.

Remember to add attachment if the email contains certain words

When you are in a hurry to send an email with the latest updates to your boss or co-worker, you can forget the most important thing – to add the updated file. This will involve at least two more emails and can damage your smart fellow reputation. Outgoing Email Checker will save your reputation by reminding you to add the necessary attachment in Outlook.

Make sure you use the correct account

Make sure you use the right Outlook account.

Many people have several email accounts in Outlook, one of which is personal. Sending business emails from your personal account can be against the company policy. Yet you forget to select the correct account from time to time. All you need to do is set a rule that will make sure you send emails containing certain domain name via your corporate account.

Make sure you fill CC or BCC lines when necessary

Do you need to monitor every single email that your employees send? Still they forget to add you to the BCC field every now and then. Outgoing Email Checker will solve the problem. Install it to your forgetful workers' PCs and be sure to get all the copies of emails that leave your company.

Turn on the Reply All alert

Enable Reply All alert.

This feature is absolutely important if you take part in group correspondence. It will help you avoid clicking Reply instead of Reply All when you need to include all initial recipients. As soon as you hit Reply, the add-in will let you know if there is more than one addressee.

Avoid using impolite words

How many times did you send an email to realize a few seconds later that the word you used was unethical? Have you ever happened to leave an embarrassing typo in an email to somebody you were trying to impress? Just install Outgoing Email Checker to avoid such awkward situations. Enter the list of most risky words or typos you can make and be alerted each time you use them in your letters.

This nifty Outlook plug-in will take your correspondence to a new level of professionalism. Forget making silly email mistakes and never hesitate before clicking Send!

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Outgoing Email Checker for Microsoft Outlook system requirements

Microsoft Outlook

  • Microsoft Outlook 2016 (32 and 64-bit)
  • Microsoft Outlook 2013 (32 and 64-bit)
  • Microsoft Outlook 2010 (32 and 64-bit)
  • Microsoft Outlook 2007

Operating System

  • Windows 10 (32 and 64-bit)
  • Windows 8 (32 and 64-bit)
  • Windows 7 (32 and 64-bit)
  • Windows Vista (32 and 64-bit)
  • Windows XP (32-bit)
  • Windows Server 2003, 2008, 2012
  • .NET Framework 4.0 must be installed.

Outgoing Email Checker version

Current add-in version: 3.0.1
published on: Oct 27, 2015

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